Portsmouth Street Pastors – Job Advert
Administration Manager

16 hours a week, £11.46 an hour (Pay review 1st June)

Street Pastors Portsmouth operates under the umbrella of the Ascension Trust (AT) which in 2003 set up Street Pastors in London which has now expanded to some 300 projects.

A group of Christian ministers introduced Street Pastors to Portsmouth in 2006. Since April 2007 volunteers have faithfully patrolled our city centre streets at weekends from late evening until early hours. In the past few years, the activities have become more diverse with the introduction of school pastors which now operate in two schools in the city and a more flexible approach to street patrols to different areas and times. We also respond to specific requests from the police and the council for events in the city.

PSP is a registered charity and company and has a budgeted income of £36k for 2024.

The post works from home with a base for night-time economy work operating from St Luke’s Church, Greetham Street, Portsmouth. Some travel is required locally, regionally and occasionally nationally.

We are now looking for someone to work with the Resource Manager to support the Christian volunteer operational teams maintain our great reputation and to help the service respond to change and move forward.

• The successful applicant will be sympathetic to Christian values and subscribe to the Street Pastors’ core values, and understands and embraces the ethos of the Street Pastors’ Movement
• Knowledge of different Christian traditions
• Adhere to the Street Pastor’s ethos of Code of Conduct and to encourage all others associated with the initiative to do the same.

How to apply
Expression of interest with current CV to Portsmouth Street Pastors Resource Manager, John Palmer who can also be contacted to answer any questions about the role.
Email – john@streetpastorsportsmouth.org.uk
Phone – 07952 162633

Job Description

Main Accountabilities
• Provide a comprehensive administrative support service to ensure the effective operation and development of the Street Pastors service within Portsmouth
• Work with the Resource Manager to provide administrative support for presentations about the work of Portsmouth Street Pastors to relevant persons and organisations, including churches and statutory authorities (e.g. Police, council(s), education & health providers) and potential funders.
• Produce reports and newsletters as and when required by Trustees, Ascension Trust, funders and other stakeholders;
• Respond and thank donors – update bookkeeper with record of donations etc. When necessary, take cheques and donations to bank.
• Maintain all database contact lists and manage any mailing or email distributions for publicity purposes
• Be flexible and willing to support the work of the Street Pastors and The Ascension Trust, by undertaking additional duties as and when required;
• To work with the Trustees and resource manager to help implement the initiatives constitution, the street pastors licence Agreement and the various street Pastors policies, procedures and guidelines to support the Portsmouth Street Pastors charity.

Weekly operational tasks
• Monitor WhatsApp groups ensuring patrol Teams are viable for patrols and arrange swaps for holidays and sickness as necessary. Liaise with other volunteers to make last minute changes.
• Ensure all radios, phone and phone charger pack are working and charged
• Check stock levels of Patrol consumables, purchase and if necessary
• Type up patrol reports adding statistics to monthly spreadsheets and collating information as required by council, funders and AT etc. Follow up with necessary referrals or resolve issues arising from weekend patrols.
• Send out weekly update email to all Street Pastor’s with attached Patrol Reports with any notifications of events, training and relevant information etc. –
• Update and send out Patrol Rotas to all Street Pastors
• Respond to emails and phone calls

• Provide administration for the recruitment and training of Street Pastor and School Pastor volunteers, including obtaining references, DBS checks, and arranging uniforms.
• Work with Resource Manager to organise and coordinate training for new Street Pastors.
• Maintain contact details for new candidates, updating checklist spread sheet with progress.
• Book venues for local training and liaise with venue providers.
• Attend occasional regional and local training sessions (Approximately 4 evenings and 4 weekend days per year)

Personal Specification
Essential experience and skills
• The successful applicant will need to be sympathetic to Christian values and subscribe to the Street Pastors’ core values, and understands and embraces the ethos of the Street Pastors’ Movement
• Ability to work on your own initiative and manage workload
• Knowledge of different Christian traditions
• Ability to work within a team and a variety of people with different beliefs values and backgrounds, and maintain confidentiality
• Good communication skills with the ability to write clear letters, newsletters and reports
• Good working knowledge of Microsoft Office and use of social media.
• Ability to identify problems and create solutions
• DBS clearance

Desirable experience and skills
• Knowledge and/or work experience with health, wellbeing and social service and statutory agencies
• Experience of working within a Christian organisation

• The post covers 16 hours per week and is home based. Some flexibility is necessary as there will be attendance at events such training meetings, prayer meetings, Trustee meetings as part of the working week.