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Minutes of the Co-ordinating Committee Meeting held in
The Salvation Army Hall, on Wednesday, 19 February at 7:30 pm

Purpose of Meeting: A forum for ‘communion’ and communication between PACT churches, PACT organisations and local Christians, to facilitate events aimed at increasing opportunities for joint worship, witness and work between PACT churches.

Present: John Callaghan (Chair), Linda Cawsey (Secretary), David Barton,  Judith Bee, Hilary Bonney, Tim Concannon, Rosemary Davies, Emma Dean, Vanessa Dowse,  Brian Edwards, Simon Mason, John Studd, Christine Tully, Liz Wood, Lindy Young.

1. Introduction:  John welcomed members to the meeting and, after a brief introduction between committee members, opened the meeting with prayer.

2. Apologies for absence:  Received from Carolyn Barton, Joanna Farrell, Andy Hall, Peter Hollins, Linda Read and Richard Saunders.

3. Minutes for 30th October 2013:  Agreed with no matters arising.

4. Report on events since last meeting:   Carols in the Square had been moved once again to St. Peter’s due to poor weather.  The Salvation Army was thanked for providing the music and thanks also to Linda, Rosemary and Hilary for overseeing refreshments.  The bucket collection during the Carols raised more than collecting during refreshments and it was agreed that this should be continued.

The Christmas lunch had gone well although some church volunteers had not been contacted.  Members were asked to convey apologies to those who had been inconvenienced.  Hopefully steps have been taken to ensure it doesn’t happen again.  Hilary asked that each church provide a representative for the Social Concerns Group.  She was asked to provide a list of unrepresented churches to John who would follow it up.

 It was agreed that the Service for Week of Prayer for Christian Unity held at St. Laurence had been very well received and Tim was thanked for providing the write-up to the newspapers. 

5.  Lent Groups:  The leaflets had been sent electronically to the churches for printing and distribution.  Details could also be found on the PACT website and any changes should be notified to John Studd who would ensure they appeared on the website.  Thanks were extended to Ruth Field, Tom James and Simon Mason for their hard work in putting the programme together.

6.  Easter Arrangements:  John produced a shortlist of two cards and the meeting agreed the winner.  This year’s competition had been organised through Ditcham Park School.  John would present the book token prize to the winner once the cards had been printed.

The Chair was responsible for the Walk of Witness (9.30 a.m. from the Methodist Church) and the Service in the Square (10 a.m.) and would follow the normal format.  Permission had been received from EHDC for the use of the Square although there would be some market stalls in the Square at the same time.  A Risk Assessment had been done and provided to the Treasurer. 

The point was made that the churches witnessed to the town on Good Friday but not following the celebration of the Resurrection.  It was generally agreed that it would be too much to expect church ministers to initiate another Easter event and any initiative should come from within the Co-ordinating Committee.  It was too late to undertake anything for this year and John explained that he felt the Committee needed further cohesion and a period of rebuilding before it would be in a position to embark on any such events.

7.  Holiday Club 2014:  Emma reported that it was the intention of Helen and herself to organise this year’s Holiday Club along similar lines to those recently held.

8. PACT Insurance:  Christine reported that the annual insurance had recently been renewed but that the insurers had queried two items – the food bank and the newly organised soup run.  It was agreed that the food bank does not need cover for theft as the food is donated.  The soup run would need to be reviewed by the organisers to ensure it had adequate cover and this was not met by the existing PACT insurance.  Christine also asked that all regular PACT activities submit a risk assessment to her.

9.                Proposed Future Dates and Events –

Friday, 7th March 1.30 p.m Women’s World Day of Prayer, St. Peter’s
Monday, 24th March      Bundling of Easter cards at Salvation Army
Wednesday, 2nd April   7.30 p.m. PACT Co-ordinating Committee (Confirm Easter arrangements)
Friday, 18th April  9.30 a.m. Good Friday Walk of Witness and Service in the Square
Sunday, 25th  May     12 noon onwards Bank Holiday Service in Square
Wednesday, 11th June   7.30 p.m.  PACT Co-ordinating Committee (Confirm Holiday Club)
Sunday, 24th August      12 noon onwards Bank Holiday Service in Square
Wednesday, 10th September    7.30 p.m. PACT Co-ordinating Committee (Christmas Cards, Carols, Lunch & Lent)
Wednesday, 12th November      7.30 p.m   PACT Co-ordinating Committee (Annual Accounts, Christmas & new Vice Chair for 2015, Easter Card for 2015)     
Wednesday, 14th January, 2015    7.30 p.m  PACT AGM
Sunday, 18th January, 2015    Service for Week of Prayer for Christian Unity & Induction of new Chair

10. Any other business:

10.1        Credit Union:  Hilary reported that Ken Tottle had been asked by St. Mary Magdalen to collect together a group of interested people to examine the needs of people in debt in the area.  The Archbishop of Canterbury had indicated to Anglican churches that some funding could be available for the establishment of means of assistance e.g. Credit Unions.  Richard Saunders had wondered whether this could be under the auspices of PACT.  Anyone interested should contact Ken via St. Mary Magdalen. 

David Barton and Liam McGuire would be pleased to help anyone with one-to-one training in personal budgeting.   Lindy spoke of the large numbers approaching the CAB with debt problems.  John said he would enquire whether anyone who had been involved in Money Matters would be willing to assist.  In the meantime it was left with Ken Tottle to pursue with any other interested parties.

10.2 Craft Bank:  Membership was due for renewal and Christine read out the names of the eight current members.  Tim and Hilary would provide Christine with names of replacements for two of their representatives.

10.3  Soup Run:  Brian distributed copies of the Minutes of the meeting held to discuss the establishment of a Soup Run.  The Co-ordinating Committee agreed that supplies of soup should be made available from the Food Bank.  The pilot run will take place on Monday 31st March subject to adequate insurance cover being in place and will run for 2 months.

10.4        The Kings Arms:  John reported that the current lease on the KA premises was unlikely to be renewed as the owner was hoping to obtain planning permission for housing development.  With the support of the Town Mayor, Peter Marshall, and the Town Council it was hoped that a section of land on The Avenue would be made available for future provision of accommodation for the KA.

10.5  Marriage Week 2015:  John Studd said he felt it was a pity that only one of the PACT churches had been involved in this year’s event and he would hope that there could be wider coverage for 2015.  The event takes place in the week leading up to 14th February and it was agreed that the item should be put on the agenda for consideration later in the year.

10.6 Unity Bookshop:  The meeting thanked Rosemary on behalf of all the staff and volunteers, past and present, for their wonderful work with the Bookshop over the years.  It was sad that the Bookshop would be closing at the end of February but it was to be hoped that the Lord would replace the Christian witness with another work within the community.

11:          The members spent time together in getting to know one another and relating on a more personal level  before the meeting closed in prayer.

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