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Minutes of the Co-ordinating Committee Meeting held in
The Salvation Army Hall, on Wednesday, 13 March 2013 at 7:30 pm

Purpose of Meeting: A forum for ‘communion’ and communication between PACT churches, PACT organisations and local Christians, to facilitate events aimed at increasing opportunities for joint worship, witness and work between PACT churches

Present: Peter Hollins (Chair), Linda Cawsey (Secretary), David Barton, Hilary Bonney, Brian Edwards, Andy Hall, Helen Mason, John Studd, Christine Tully, Lindy Young.

In attendance: Dr. K. Pierin, Curator and Manager, Petersfield Museum (for items 1 and 2).

1. Introduction: Peter opened with a reading from James 2 followed by prayer.

2. Presentation by Dr. Kathrin Pierin: Dr. Pierin outlined the proposed Petersfield Museum ‘Beliefs’ project to be presented in autumn 2013. The exhibition is intended to raise awareness of the religious diversity in the area and the museum would like to engage with members of various faith groups and non-believers and collect objects and stories that represent religion to them. It will not portray the history of the churches per se but will focus on people’s individual spiritual experiences. Dr. Pierin would like the churches to provide the names of individuals for whom a short personal history could be recounted in the exhibition. It may also be that personal religious artefacts, such as a photograph, could be exhibited alongside their account.

It was agreed that the Secretary would contact members of the Co-ordinating Committee so that they could initiate nominations within their individual churches (approximately. 10 will be selected in total) and provide them to Dr. Pierin.

3. Apologies for absence: Received from Judith Bee, John Callaghan, Tim Concannon, Emma Dean, Tom James, Simon Mason, Linda Read and Richard Saunders.

4. Minutes for 6th February 2013: Agreed.

5. Matters arising:

6. Report on events since last meeting:

7. Good Friday Arrangements: all in hand and David Barton, Lindy Young and Simon Mason would do the readings during the Walk of Witness. Peter would arrange to highlight the Walk and Service in the Square with the local press.

8. Treasurer’s Report: Christine reported that the insurance for PACT had now been paid to March 2014. The PACT joint subscription for use of the Craft Bank in Portsmouth was now due and was limited to 8 names. Christine was trying to clarify with the churches those who needed to be named as users.

The Christmas lunch for 2012 had broken even with a small surplus. This did not take account of the outstanding donation from Waitrose of £600 which would be carried forward to this year’s lunch. Staff at Radian had donated £186 to the Food Bank.

9. Holiday Club Arrangements: Helen reported that it would take place from 29th July to 2nd August, 2013. It was intended to use the same ‘Messy Church’ formula for under 8s with the Juniors helping to build a donkey cart (go-kart). The same leadership team as last year would be involved with the exception of Dance. The week would be based on the Spring Harvest theme of 1 John (The Source) but with a different title. It was anticipated that there would be a wider use of the school premises this year. There would also be a call for large cardboard boxes in order to build a ‘train’ around the sports hall.

10. Chairman’s items: Peter emphasised the need to elaborate on the ‘PACT’ acronym as much as possible as quite a lot of people did not know that it stood for Petersfield Area Churches Together. During next year’s period of Lent, his parish proposed to organise a Week of Guided Prayer. There would be a service at the beginning and end of the week and prayer guides would be available to provided individuals with guidance in respect of their prayer life. The meeting welcomed the opportunity for this to be widened to include an invitation to the wider community.

Some discussion then took place on how our communities perceive the role of PACT. It was agreed that whilst some groups treasured it, others were not prepared to go beyond certain boundaries. Whilst it could be seen that there was a relatively small group of people committed to PACT, it was agreed the organisation was at its most powerful and effective when working together in community.

11. Proposed Future Dates and Events

Wednesday, 27th March 7.30 p.m. Free Radicals ‘a capella’ group concert in aid of Home-Start Butser at St. Laurence’s preceded by sung evensong at 6 p.m.

12. Any other business:

Lent Prayer Walks: The meeting felt that there was unlikely to be sufficient support within the churches to continue to organise the Prayer Walks on a monthly basis after Easter. It was left to those who were attending the Lent walks to decide whether they wished to continue with the organisation themselves.

Morrisons Store: Hilary Bonney reported that Morrisons had made an application for a liquor licence with a view to occupying the vacant premises next to the Salvation Army hall. She asked that churchmembers be encouraged to write to the District Council opposing this use in respect of its adverse impact on local traders, anti-social behaviour due to the extended hours proposed (6a.m. to midnight) and increased traffic problems. It was felt that it was also likely to impact on the Salvation Army premises although the extent of this was unclear as yet.

Emails to Co-ordinating Committee Representatives: it was agreed that John Studd, the Webmaster, should establish an email link to all representatives via reps@pact.org.uk which would be an easy way of getting information to the PACT churches via one address. A parallel link would be set up for leaders@pact.org.uk.

13. Closing Prayer – The Grace.

A PDF Copy of these minutes may be downloaded by clicking on this link

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