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Minutes of the Co-ordinating Committee Meeting held in
The Salvation Army Hall, on Wednesday, 5 September 2012, at 7:30 pm

Purpose of Meeting: A forum for ‘communion’ and communication between PACT churches, PACT organisations and local Christians, to facilitate events aimed at increasing opportunities for joint worship, witness and work between PACT churches.

Present: Rosemary Davies (Chair), Linda Cawsey (Secretary), David Barton, Hilary Bonney, John Callaghan, Brian Edwards, Emma Dean, Steve Field, Andy Hall, Tom James, Helen Mason, Lindy Young.

  1. Introduction: Rosemary opened with extracts from Psalm 25. In prayer, the meeting remembered Sue Bone and her family following the sad loss of Steve. Sue had been a loyal member of the Committee for a number of years.

  2. Apologies for absence/church representation: Received from Judith Bee, Joanna Farrell, Will Hughes, Simon Mason, Linda Read and Christine Tully. Brian Edwards has replaced Steve Field on behalf of the Salvation Army and Jo O’Leary has replaced Adele Phillips for St. Mary’s Buriton. Brian was welcomed together with Tom James from St. Peter’s and Andy Hall who was representing Buriton for this meeting.

  3. Minutes for 13th June 2012: Agreed after the addition of Joanna Farrell to the list of apologies for absence.

  4. Report on events since last meeting: The Olympic Torch event had been well supported with the Praise Bus preceding the Torch. Helen reported that Holiday Club had gone well with slightly fewer Juniors than in the past. On average 90 children attended daily and feedback from families had been very positive. The meeting thanked Helen for her work in leading Holiday Club and asked that their thanks also be conveyed to the volunteers involved.

  5. Christmas Lunch: Hilary reported that there was still no Co-ordinator for the lunch. Maria Kyovska from St. Laurence Church had volunteered to cook lunch and had some new ideas for the catering. Maria cooks at the Good Intent. The Social Concerns Group had made the decision that the lunch would be ‘alcohol free’ this year. As a result of this, and following Maria’s assessment of the catering facilities available, the Methodist Church had been booked for the lunch. Without a Co-ordinator the lunch could not go ahead and the decision deadline was 20th September.
    Helen agreed to look at last year’s file and try to identify the volunteers who had been involved with the lunch. Should they be approached individually, it may be that one or more of them would be prepared to share the co-ordinating role. Hilary would provide the Secretary with a description of the tasks involved by the Co-ordinator. These would be circulated to the Committee members who would promote the need within their churches. They would also be placed on the PACT website.

  6. Lent Groups: A committee was formed of Simon Mason, Steve Field, Rosemary Davies and Tom James to start to look at next year’s Lent groups. It was agreed that it may be time to move away from the York Course topics and to find a replacement for the house groups to use.

  7. Christmas 2012: It was agreed that Carols in the Square would take the usual format and be held at 7 p.m. on Thursday, 20th December. Linda would book St. Peter’s for refreshments and Rosemary book the Square.
    Rosemary would approach one of the Petersfield schools with a view to producing the artwork for the PACT Christmas card. Deadlines are as follows:

    • Card artwork to the printers - Week commencing 22nd October (Rosemary)
    • Details of Christmas services - Week commencing 29th October (Committee Members)
      to PACT Secretary
    • Cards ready for distribution - Week commencing 19th November (Hilary)
  8. Proposed Future Dates and Events:

    • 14th September at the URC a fundraising quiz night for Christian Aid.
    • 29th September Global Day of Prayer. A full bus arranged by St. Mary Magdalen plus a minibus from Life Church would be travelling to Wembley for the event.
    • Also on the 29th September the Salvation Army will be organising ‘Sanctuary’ which focuses on different experiences in prayer to be taken in the individual’s own time between 6 and 9 p.m.
    • Messy Church dates are 18th September, 23rd October, 20th November. There will be no December Messy Church.
    • On 13th October, Unity Bookshop would be holding a Service of Celebration for 25 years at the Methodist Church at 3.30 p.m. followed by tea and cake.
    • The next Engage would be on 25th October when Juliet from the Praise Bus would be leading the music and speaking about the work of the bus and her fundraising for ministry to orphans in Uganda. Tom James and Richard Saunders from St. Mary Magdalen would be welcomed as new members of Ministers in Petersfield.
    • Life Church are organising a Week of Prayer from 21st to 28th October at the King’s Arms. PACT churches were invited to take a prayer slot during the week between 9 a.m. and 9 p.m. Prayer would be focused on the unity of the churches and the work of the PACT organisations and its affiliates together with future outreach.
  9. The King’s Arms were looking for volunteers to help with the After School Club from 3-5 p.m. weekdays. The Town Chaplaincy was being well received within the town and was looking to recruit more members. Further training sessions would be held in October.

  10. Any Other Business:
  1. Closing prayer: The Grace

    Minutes of other meetings

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