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Minutes of the Co-ordinating Committee Meeting held
online using Zoom Conferencing
Wednesday 22 April 2020 at 7:30 pm

Purpose of Meeting: A forum for ‘communion’ and communication between PACT churches, PACT organisations and local Christians, to facilitate events aimed at increasing opportunities for joint worship, witness and work between PACT churches.

Chair: Carolyn Barton
Attended: Carolyn Barton, Judith Bee, Lyn Carter, Will Hughes, Ivan H-T, Josh Thomas, John Studd, Christine Tully, Tim Concannon, Richard Saunders, Helen Mason, Simon Mason, John Callaghan, Lindsay Clegg, Anna Olliffe, Amanda Greenlee.

1 Introduction, Bible reading and prayer
Carolyn opened the committee meeting with Psalm 46 and a prayer.

2 Apologies for absence
Vanessa Dowse and Jenny Ballinger

3 Lions Club Donation
Issue: Petersfield Lions club made a generous donation to PACT of £500.00 in February. When (re)asked which of our projects they would like to support they want to support those who are in distress as a result of the COVID 19 outbreak.

It was unanimously agreed to split the donation 60% for Butser Home Start and 40% for Petersfield Counselling.
It was noted that 10 new families were being support with food by Butser Home Start.

4 Thanksgiving Service

Issue: Do we want to start thinking about a PACT Service of Thanksgiving, or is it too early as yet?
During the discussion it was noted that:

The consensus was that a ‘wait and see’ stance should be taken and reviewed at subsequent PACT committee meetings.

5 Refreshing the PACT Website

Issue: The PACT website is in need of updating and refreshing, input is needed on establishing a Working Group to that end. It is hoped to get this done in time for January 2021

The outcomes of a Zoom Conference meeting between Carolyn, John Studd and Steve Field were reported:

Carolyn proposed that the WP should be led by John Studd and Steve Field should be invited to be part of it. Both of these were unanimously agreed.

Key issues during the following discussion were:

The following actions were agreed:

  1. To establish a small WP of 4 or 5 individuals.
  2. If John Studd leads and Steve Field accepts the invitation to join this would leave up to vacant 3 seats in the WP. All Reps to consider appropriate people within their congregations who would be useful nominate to join the WP.
  3. The WP’s role will be expanded to include determining the policy/strategy for web-presence overall (i.e. including social media, etc)
  4. The target date for completion is 1st January 2021.
  5. All to suggest to the WP if they know of a better tool than WordPress to aid with the website design.

Formal thanks were given to Richard Saunders for getting this activity going

Formal thanks were given to John Studd for his continuing hard work in both looking after the old website and developing the new one.

6 Christian Aid Week:
Issue: What happens with Christian Aid Week given the current lock-down?

Carolyn reported on guidance received from the national organisers of Christian Aid Week:

7 AOB & Comments

Issue: A number of PACT churches are delivering services via Zoom and/or streaming their services. It was noted:

Issue: The virus can strike anyone and rapidly take them out of action.

This should be taken as a timely reminder that it is important for all church/PACT members to consider and make plans for unfortunately being taken out of action (i.e. Business Continuity Plans).

This is particularly relevant for people who have sole access to bank accounts, important passwords, etc to ensure there is a back-up to allow essential activities to continue in their (hopefully temporary) absence.

8 Close
The meeting was concluded by sharing of The Grace.

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