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Minutes of the Co-ordinating Committee Meeting held in
The Salvation Army Hall, on Wednesday, 20 September at 7:30 pm

Purpose of Meeting: A forum for ‘communion’ and communication between PACT churches, PACT organisations and local Christians, to facilitate events aimed at increasing opportunities for joint worship, witness and work between PACT churches.

Present: Tim Concannon, Simon Mason (Co-Convenors), Paula Hudson (Secretary), Christine Tully (Treasurer). David Barton, Judith Bee, Lynn Carter, Peter Hollins, Jenny Parkes, Patsy Robinson, Stephen Wright.

1. Introduction: Simon Mason opened with a reading from John 15 (v. 1- 8) and with prayer.

2. Apologies for absence: Received from Carolyn Barton, Lindsay Clegg, Vanessa Dowse, Amanda Greenlee, Helen Mason, Anna Olliffe, Rev John Owen, Rev Richard Saunders, John Studd.

3. Items for discussion under Item 8 (Any other business): David Barton – Update on the Foodbank, Women’s World Day of Prayer, Women’s Brunch, Christmas Lunch, Holiday at Home, BSF international, Martin Luther 500th Anniversary. Simon read from letter from Anna Olliffe about birth of her son Leo and asking thanks to be passed for greetings and gift of £20 in unsigned card.

4. Minutes for meeting of 28th June 2017: Minutes agreed & signed by Simon Mason, with correction as previously advised (i.e. delete Anna Greenlee, insert Amanda Greenlee in list of those present.)

5. Matters arising: None

6. Guest: It was agreed to approach (1) Cinnamon Trust to speak at next PACT meeting (re.funds available & conditions to meet for emergency pet care etc.) & (2) Michael Woolley (Quaker) to speak about Friends Without Borders next year.

7. Report on events since last meeting:

8. Reports/Updates/Actions

Dates for Meetings: See 11. below. (Licence has been obtained for 21st Dec for Carols in the Square & venue booked. )

9. Any Other Business

Christmas Cards: Chris Tully Helen to advise Chris which school designing card. Bundling to take place on 13th November as Steep want to send out cards with their Newsletter. Printers need 3 weeks so information and designs need to be with them by Friday 20th October. Cards ready at printers by Friday 10th November. Helen to email churches for their Christmas Service information.

There were 23 referrals to the Foodbank in June, 18 in July and 13 in August. Brian Edwards from the Salvation Army, who originally ran the Foodbank, had told the Foodbank Committee that it was normal for referrals to drop over the summer, particularly in August.

81 vouchers were issued for Bryants Jan-Aug 2017 and 105 vouchers have been cashed in. The Foodbank has £2,597 in Bank Account.

As Harvest Festivals bring in lots of produce for the Foodbank, stocks are run down in advance and gaps filled by cash purchases. The arrangement with Tesco sharing their Foodbank hopper collection between Liss and Petersfield is working well, but Waitrose collection still going wholly to Bordon despite being labelled for local needs. David continuing to work to change this, and to add further collection points in Marks & Spencer, and Natwest.

New initiatives include a collection in Rams Walk on 6th December, starting at 9am (-speak Marion Voller if wish to help.) David also spoke about the homeless & how to reach them. Referral forms were circulated. David explained who could refer applicants; forms available from Marion Voller, Foodbank Chair, at St Laurence. There is a problem of getting some people in need to accept help.

Needs lists are frequently updated: current needs are: coffee, drinking chocolate, tinned tomatoes, tinned soup, dried & tinned pasta, dried & tinned rice, packet desserts.

10. Tim Concannon ended meeting with the Airman’s Grace.

11. Future dates and events PACT Committee meetings 2017

PACT Meetings 2018

Other PACT events 2017

PACT Prayer Dates 2017

For further details see PACT website.

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